Accounting firms ✦ Client ledgers ✦ Dedicated

Client bookkeeper
for accounting firms

Someone who works your client files end to end — coding, reconciling, chasing the queries and having month-end ready for review — so your accountants spend their hours on advice instead of data entry, from $14/hr + GST.

Book my 30-minute call →or run the numbers for your role →
Looking for this kind of work yourself? Apply at staffingsolutions.ph — this page is written for businesses hiring.
$14/hrFrom, + GST · full-time
Up to 70%Vs. a local hire
Xero + MYOBBoth, plus QuickBooks
~2 wksBrief → first day

Your seniors are doing juniors' work

Practices generally do not have a capacity problem so much as a mix problem. Compliance work arrives in a lump, the juniors who used to absorb it are now expensive and hard to keep, and the partners end up coding bank feeds at nine at night because the file is behind and the client is asking.

A dedicated offshore bookkeeper changes the mix rather than the headcount. They take the coding, reconciliation and query-chasing across a portfolio of client files, and hand your reviewer a file that is actually ready to look at.

The economics are straightforward: the work that used to consume a $95,000 local junior costs about a third of that, and it does not evaporate at tax time because someone found a better offer.

What they take off your team

  • Bank feed coding — Daily or weekly across a portfolio of client files, against each client's own chart of accounts and conventions.
  • Reconciliations — Bank, credit card, clearing and suspense accounts reconciled and evidenced, not just ticked.
  • Accounts payable and receivable — Bill entry, supplier statement reconciliation, invoice raising and debtor follow-up on a fixed cadence.
  • Query lists — Anything unclear parked on a running client query list rather than guessed — the single habit that makes offshore bookkeeping safe.
  • Month-end packs — Aged reports, asset register updates, accruals schedules and a written list of what needs your reviewer's eyes.
  • Payroll preparation — Timesheets entered, pay runs drafted and super batches reconciled, ready for your authorised person to post and declare.
  • BAS preparation — GST coding reviewed, control accounts reconciled, and a complete pack handed to your registered agent for review and lodgement.

Where the line sits

A bookkeeper prepares. Your registered agent reviews, signs and lodges. In an accounting practice the distinction matters more than in a single business, because it is your registration on the line.

  • Lodgement and adviceBAS and tax lodgement for a fee, and any advice on either, requires Tax Practitioners Board registration. Preparation is handed to your registered agent for review.
  • Client-facing adviceAnything answering "should the client…" goes to your accountant. A VA answers "here is what happened".
  • Bank authorityNo offshore team member holds payment authorisation or a bank token on a client account. Ever.
  • Signing off financialsYear-end financials, declarations and STP finalisation stay with your registered staff.
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Questions

Frequently asked

How many client files can one person handle?
It depends entirely on file size and messiness, but a realistic starting point is eight to fifteen small-to-medium files for a full-time person once they are up to speed — fewer if the files are complex or the conventions are undocumented. We would rather under-promise on the call and let you expand the portfolio than have you disappointed in month two.
How do we give them access without sharing client logins?
Never share a login. They are invited into each client's Xero, MYOB or QuickBooks organisation as their own named user on the role you choose, so every action is attributed to them in the audit history and access can be revoked per client instantly.
Do they know Australian conventions?
We match people with Australian practice experience for these roles — GST coding, super, STP, the shape of an Australian chart of accounts — and we verify it with the previous employer directly rather than taking the CV at face value.
How much does it cost?
From $14/hr + GST full-time — up to 70% less than a local hire, with no placement fee. Run your numbers →
Full-time, part-time or fewer hours?
Forty hours a week is our standard engagement and twenty is common. Below that we look at fifteen, ten or even five hours to get a role started, priced accordingly — a smaller engagement costs a little more per hour because the recruiting and management effort is the same. Plenty of clients begin at ten hours and grow the role once they see what comes off their desk.
Is there a minimum term?
Three months, then month to month. It's the same runway you'd give a new local hire to learn your systems, your clients and your standards — and the team members who get a fair run are the ones who stay for years. There are no exit penalties at any point, and if the issue is the person rather than the role, the first-week refund and free replacement cover that separately.
How do you handle confidentiality?
The same way you'd treat any remote team member. Every placement signs an NDA and a confidentiality clause before day one, and they work inside your systems — your email, your CRM, your file storage — so you control what they can see and can revoke access instantly. No client data is stored on our side.