Software VAs ✦ 25+ tools

A VA for
your software stack

Don't just hire a generalist — hire a VA who already knows the tool you run. Fluent in your software, employed and managed by us, working your hours, from $14/hr + GST.

Book my 30-minute call →or run the numbers for your role →

Looking for VA work? Apply at staffingsolutions.ph

$14/hrFrom, + GST · full-time

Your toolsReference-checked on them

14 daysBrief → first day

US + AUTime-zone coverage

Hire for the tool, not just the task

The difference between a good VA and a great one is often the software. A VA who already knows HubSpot, Xero, Shopify or your NDIS platform is productive in days, not months — no ramp, no hand-holding.

Every page below is a real skill we recruit and reference-check for. Each pairs a dedicated, tool-fluent VA with a plain-English guide to exactly what they run for you inside that platform.

By tool

Choose your software

Book a discovery call →

CRM & Marketing

HubSpot

A dedicated VA who runs your HubSpot — CRM hygiene, pipelines, workflows, sequences and reporting.

CRM & Marketing

Salesforce

A Salesforce VA for CRM admin, data, reports and case management.

CRM & Marketing

GoHighLevel

A GoHighLevel VA for funnels, pipelines, automations and calendars.

CRM & Marketing

ActiveCampaign

An ActiveCampaign VA for automations, campaigns, segmentation and CRM.

CRM & Marketing

Klaviyo

A Klaviyo VA for flows, campaigns, segmentation and deliverability.

CRM & Marketing

Mailchimp

A Mailchimp VA for campaigns, audiences, automations and reporting.

Xero

A Xero VA for bookkeeping, reconciliations, invoicing and payroll.

QuickBooks

A QuickBooks VA for bookkeeping, AP/AR, payroll and reporting.

MYOB

An MYOB VA for bookkeeping, payroll, invoicing and BAS.

Shopify

A Shopify VA for products, orders, customer service and inventory.

Amazon

An Amazon VA for listings, orders, PPC support and customer service.

WooCommerce

A WooCommerce VA for products, orders, plugins and customer service.

ClickUp

A ClickUp VA for workspace setup, task management, automations and dashboards.

Asana

An Asana VA for project setup, task management and workflows.

Monday.com

A Monday.com VA for board setup, automations and dashboards.

Trello

A Trello VA for board management, workflows and automation.

Notion

A Notion VA for workspace build, databases, wikis and trackers.

Scheduling & Productivity

Calendly

A Calendly VA for scheduling setup, routing, reminders and follow-up.

Scheduling & Productivity

Microsoft 365

A Microsoft 365 VA for email, calendar, SharePoint, Teams and documents.

Scheduling & Productivity

Google Workspace

A Google Workspace VA for Gmail, Calendar, Drive, Docs and Sheets.

Splose

A Splose VA for participant records, scheduling, NDIS claiming and invoicing.

Cliniko

A Cliniko VA for appointments, patient records, invoicing and recalls.

ShiftCare

A ShiftCare VA for rostering, care plans, timesheets and invoicing.

Lumary

A Lumary VA for participant and plan management, scheduling and claiming.

Brevity

A Brevity VA for rostering, billing, participant management and compliance.

Questions

Frequently asked

What if my tool isn't listed?

We support far more than we list — tell us your stack on a discovery call and we'll match a VA who already works in it.

Do they really know the software, or just claim to?

We check hands-on experience and references on the specific tool before you interview — and you meet them yourself before deciding.

How much does a software-specialised VA cost?

From $14/hr + GST full-time — the same rate as any SSIO VA, no premium for the specialism. Run your numbers →

Can one VA cover several tools?

Often yes — many VAs are fluent across a stack (e.g. Shopify + Klaviyo, or Xero + a practice tool). We match to your combination.

Is there a minimum term?

Three months, then month to month. It's the same runway you'd give a new local hire to learn your systems, your clients and your standards — and the team members who get a fair run are the ones who stay for years. There are no exit penalties at any point, and if the issue is the person rather than the role, the first-week refund and free replacement cover that separately.

How do you handle confidentiality?

The same way you'd treat any remote team member. Every placement signs an NDA and a confidentiality clause before day one, and they work inside your systems — your email, your CRM, your file storage — so you control what they can see and can revoke access instantly. No client data is stored on our side.