Strata ✦ Administration ✦ Dedicated
Strata
administrator
Levy notices issued on schedule, arrears tracked, meeting notices and minutes distributed inside statutory timeframes, and registers current — the administrative machinery of a strata portfolio.
Looking for this kind of work yourself? Apply at staffingsolutions.ph — this page is written for businesses hiring.
$14/hrFrom, + GST · full-time
Up to 70%Vs. a local hire
Statutory datesTracked, not remembered
~2 wksBrief → first day
Strata management is a calendar with legal consequences
A strata manager runs on statutory deadlines. Levy notices with a required period. Meeting notices with a required period. Minutes within a required time. Registers that must be current and producible on request.
Miss one and the consequence is not administrative untidiness — it is a resolution that may be invalid or a levy that may be unenforceable. Yet each one is a small piece of paperwork competing with owner phone calls and committee politics.
A dedicated administrator runs the calendar and the paperwork. The strata manager keeps the meetings, the advice and the committee relationships.
What they administer
- Levy notices — Issued on schedule with the correct notice period, to the correct owners at the correct addresses.
- Levy arrears — Arrears tracked and chased on your escalation schedule, with every contact logged and recovery paperwork prepared for your review.
- Meeting administration — Notices, agendas and papers prepared and distributed inside statutory timeframes, proxies and nominations recorded, attendance tracked.
- Minutes distribution — Minutes formatted from your notes and distributed within the required period, then filed.
- Owner register — Roll kept accurate — ownership changes, addresses, contact details, lot entitlements.
- Compliance calendars — Insurance renewals, fire safety, pool certificates, anniversary dates and reporting obligations on rolling expiry lists.
- Maintenance and contractor admin — Work orders raised against committee decisions, contractors chased, invoices matched.
- Owner correspondence — Routine enquiries answered from your templates, with anything requiring judgement routed to the strata manager.
Where the line sits
Administration travels. Strata management is licensed work in most states, trust accounting is separately regulated, and advice to a committee is neither delegable nor safe to improvise.
- Trust account transactionsNo access, no transactions, no authority. Strata trust accounting stays with your licensed staff under your state regulator's rules.
- Advice to owners and committeesBy-law interpretation, entitlement questions and dispute advice stay with your licensed strata manager.
- Meeting conductPreparing papers is administration. Chairing, advising on procedure and ruling on motions is not.
- Decisions requiring a licenceAnything a licensed strata manager must do personally under your state's legislation.
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Questions
Frequently asked
Do they understand strata legislation?
The statutory periods and forms are learnable and rule-bound, and we match for Australian property experience where it exists. What they will not do is interpret by-laws or advise a committee — and the periods themselves vary by state, so document yours and have the first cycle reviewed.
Can they attend committee meetings?
They can prepare papers, take minutes from a recording and distribute them. Attending as the manager, advising on procedure or handling committee politics is your licensed strata manager's job.
How many schemes can one administrator support?
It depends heavily on scheme size and meeting frequency. Rather than quote a number that flatters us, we would rather look at your portfolio on the call — levy cycles and meeting load matter far more than lot counts.
How much does it cost?
From $14/hr + GST full-time — up to 70% less than a local hire, with no placement fee. Run your numbers →
Full-time, part-time or fewer hours?
Forty hours a week is our standard engagement and twenty is common. Below that we look at fifteen, ten or even five hours to get a role started, priced accordingly — a smaller engagement costs a little more per hour because the recruiting and management effort is the same. Plenty of clients begin at ten hours and grow the role once they see what comes off their desk.
Is there a minimum term?
Three months, then month to month. It's the same runway you'd give a new local hire to learn your systems, your clients and your standards — and the team members who get a fair run are the ones who stay for years. There are no exit penalties at any point, and if the issue is the person rather than the role, the first-week refund and free replacement cover that separately.
How do you handle confidentiality?
The same way you'd treat any remote team member. Every placement signs an NDA and a confidentiality clause before day one, and they work inside your systems — your email, your CRM, your file storage — so you control what they can see and can revoke access instantly. No client data is stored on our side.