Construction ✦ Project admin ✦ Dedicated
Project
coordinator
Programme kept current, RFIs and variations logged and chased, subbies confirmed, site documents where they should be — so your PM manages the build rather than the paperwork about the build.
Looking for this kind of work yourself? Apply at staffingsolutions.ph — this page is written for businesses hiring.
$14/hrFrom, + GST · full-time
Up to 70%Vs. a local hire
RFIs + variationsLogged and chased
~2 wksBrief → first day
Your PM is the highest-paid administrator on site
A project manager's value is in decisions, relationships and problem-solving on site. What actually consumes their day is updating a programme nobody has looked at, chasing an RFI response, formalising a variation, confirming three subbies for Tuesday and finding the current revision of a drawing.
None of that requires being on site. Most of it does not even require being in Australia. It requires somebody organised whose entire job is to keep the paperwork ahead of the build rather than behind it.
The effect on a job is quiet but large: variations get claimed instead of forgotten, RFIs get answered because someone chased, and the programme reflects reality.
What they coordinate
- Programme updates — Progress captured from site, the programme updated, slippage flagged early rather than discovered at the next client meeting.
- RFIs — Raised, logged, chased and closed out, with the register current so nothing waits three weeks unnoticed.
- Variations — Documented as they arise, priced with your rates, submitted and tracked to approval — the single biggest source of lost margin when it lags.
- Subcontractor coordination — Confirming attendance, issuing scope and site instructions, chasing insurances and licences before anyone starts.
- Site documentation — Drawings, revisions, ITPs, permits and certificates filed and current, so the right version is never in question.
- Progress claims — Claims prepared against the schedule of works with supporting documentation attached, ready for your review.
- Meeting minutes and actions — Minutes taken from your site and client meetings, actions distributed and followed up to closure.
What stays on site and with your licensed staff
Coordination travels. Anything requiring presence, a licence or a commercial decision does not.
- Site safety decisionsSWMS approval, safety judgements and incident decisions require a competent person on site.
- Construction directionsInstructing a subcontractor on method or approving work as compliant stays with your site staff.
- Commercial decisionsWhether to accept a variation, wear a cost or contest a claim is yours.
- Certification and sign-offAnything requiring a licensed builder or certifier stays with them.
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Questions
Frequently asked
How do they get progress information from site?
Usually a short structured daily or weekly input from your site supervisor — a form, a voice note, photos in a shared folder — which the coordinator turns into updates. The failure mode is expecting them to chase site staff without a set channel; agree that channel in week one.
Can they deal with our clients and subbies directly?
Subbies, almost always — confirming, chasing insurances, issuing scope. Client contact depends on the client and is usually better routed through your PM at the start, then opened up once they know the job.
Do time zones work for construction?
Well, actually. Manila is two to three hours behind eastern Australia, so their afternoon covers your late afternoon — which is exactly when site information lands and when tomorrow needs confirming.
How much does it cost?
From $14/hr + GST full-time — up to 70% less than a local hire, with no placement fee. Run your numbers →
Full-time, part-time or fewer hours?
Forty hours a week is our standard engagement and twenty is common. Below that we look at fifteen, ten or even five hours to get a role started, priced accordingly — a smaller engagement costs a little more per hour because the recruiting and management effort is the same. Plenty of clients begin at ten hours and grow the role once they see what comes off their desk.
Is there a minimum term?
Three months, then month to month. It's the same runway you'd give a new local hire to learn your systems, your clients and your standards — and the team members who get a fair run are the ones who stay for years. There are no exit penalties at any point, and if the issue is the person rather than the role, the first-week refund and free replacement cover that separately.
How do you handle confidentiality?
The same way you'd treat any remote team member. Every placement signs an NDA and a confidentiality clause before day one, and they work inside your systems — your email, your CRM, your file storage — so you control what they can see and can revoke access instantly. No client data is stored on our side.