Professional services ✦ EA ✦ Dedicated
Executive
assistant
Diary defended, inbox triaged to zero, travel booked properly, meetings prepared for and every action followed up — so the highest-value person in the business stops doing the lowest-value work.
Looking for this kind of work yourself? Apply at staffingsolutions.ph — this page is written for businesses hiring.
$14/hrFrom, + GST · full-time
Up to 70%Vs. a local hire
Inbox triageDaily, to a system
~2 wksBrief → first day
Senior people are the worst-utilised resource in professional services
In a firm that sells expertise, the founder or partner is the product. Every hour they spend rescheduling a meeting, booking a flight or writing up notes is an hour not spent on client work or business development.
Most avoid hiring an EA because a good local one is expensive and the work does not feel like a full role. So it stays distributed across their own evenings.
A dedicated offshore EA changes that arithmetic entirely. Twenty hours a week of properly delegated administration typically returns a day and a half of senior capacity.
What they manage
- Diary management — Meetings scheduled, conflicts resolved, travel and buffer time protected, and a diary that reflects priorities rather than whoever asked last.
- Inbox triage — Email processed daily to your rules — actioned, delegated, filed or flagged — with a short list of what genuinely needs you.
- Meeting preparation — Agendas, background, previous notes and the relevant documents assembled before each meeting rather than during it.
- Follow-up and actions — Notes written up, actions distributed and chased to completion so nothing depends on your memory.
- Travel and logistics — Flights, accommodation, transfers and itineraries booked to your preferences, with contingencies.
- Document preparation — Proposals, reports and presentations formatted and assembled from your content.
- Personal and business admin — Expenses, subscriptions, renewals and the small recurring things that accumulate.
What stays with you
Administration and preparation travel. Judgement, relationships and anything that commits the business do not.
- Client relationshipsThey coordinate; you hold the relationship. Substantive client conversations are yours.
- Commitments and pricingNo commitment on scope, fee or timeline without you.
- Signing and approvalsDocuments prepared for signature, never signed for you.
- Confidential judgement callsWhat is escalated versus handled is defined by you in writing, not improvised.
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Questions
Frequently asked
How do we hand over an inbox safely?
Delegated access rather than a shared password, a written triage rulebook, and a fortnight of them proposing actions before taking them. Most people find the rulebook is the hard part — it forces you to articulate decisions you have been making by instinct.
Will they work my hours?
Manila is two to three hours behind eastern Australia, so a standard Philippine day covers most of yours. Some clients shift start times to overlap earlier. We map it on the call rather than assuming.
Twenty hours or forty?
Plenty of EAs start at twenty and grow into forty as more gets delegated. Forty is our standard rate; smaller engagements are priced a little higher per hour because the recruiting and management effort is the same.
How much does it cost?
From $14/hr + GST full-time — up to 70% less than a local hire, with no placement fee. Run your numbers →
Full-time, part-time or fewer hours?
Forty hours a week is our standard engagement and twenty is common. Below that we look at fifteen, ten or even five hours to get a role started, priced accordingly — a smaller engagement costs a little more per hour because the recruiting and management effort is the same. Plenty of clients begin at ten hours and grow the role once they see what comes off their desk.
Is there a minimum term?
Three months, then month to month. It's the same runway you'd give a new local hire to learn your systems, your clients and your standards — and the team members who get a fair run are the ones who stay for years. There are no exit penalties at any point, and if the issue is the person rather than the role, the first-week refund and free replacement cover that separately.
How do you handle confidentiality?
The same way you'd treat any remote team member. Every placement signs an NDA and a confidentiality clause before day one, and they work inside your systems — your email, your CRM, your file storage — so you control what they can see and can revoke access instantly. No client data is stored on our side.